Civic · 6 pages · 12 min
How minutes of a meeting are a record
Minutes are the official written memory of a public meeting, built around attendance, motions, and votes.
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From the opening
Minutes are the writing a public body keeps of its meeting, usually showing that the body convened, which members were present, and which motions were offered and decided. They function as a record because a later reader uses that adopted writing to establish what the body officially did, rather than relying on private memory. The opening covers motions and votes are the core, later approval makes them official, and action minutes are not a transcript.
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Inside
- Motions and votes are the core
- Later approval makes them official
- Action minutes are not a transcript
- A recording can exist beside them
- Where the idea stops applying
- A distinction worth keeping
Sources
- Minutes of a public body
- Open meeting record requirements